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Manage your subscription and modules

Turn modules on, choose a plan, understand the limits, change package or cancel, all from My account.

Getting started9 min read
Table of contents+

Bill Alps is made up of three modules (Invoicing & quotes, Payroll, Accounting) and three plans (Starter, Team, Business). You only pay for the modules you choose. Everything is managed in SettingsMy account.

1. Your contact details and preferences

The Contact Details card contains your First name, Last name and Phone: click Save contact details after a change. The other cards in this guide are reserved for the owner and the administrators.

The Preferences card sets the numbering and the currency, and is saved with Save preferences:

  • Default currency: as long as the Invoicing module is on Starter limits, only CHF is offered.
  • Invoice prefix and Next invoice number: a prefix of 20 characters at most, followed by a 4-digit number, for example INV-0001.
  • Quote prefix and Next quote number: the same principle for quotes, for example QUO-0001.

API keys and the sandbox are described in the API getting-started guide.

2. Turn a module on or off

The Modules card decides which menus are visible for the whole company. Select or clear Invoicing (with its Product catalogue option), Payroll and Accounting, then click Save modules.

  • Invoicing or Payroll must stay selected.
  • A module paid for by your subscription is greyed out: you remove it from the Subscription card.
  • An active module that your subscription does not cover stays usable, within Starter limits.
  • To activate Accounting here, first fill in the Legal form in My company, otherwise saving is refused.
  • Turning a module off hides its menus without deleting its data. If you turn off Invoicing, your recurring invoices pause at their next due date.
  • Modules paid for by your trustee are managed from their Mandates page.

3. Plans and prices

  • Starter: free for life, no credit card.
  • Team: CHF 15 per month for 1 module, CHF 24 for 2 modules, CHF 29 for all 3 (the full suite).
  • Business: CHF 29 per month for 1 module, CHF 49 for 2 modules, CHF 59 for all 3.

With Yearly billing, you pay for 10 months out of 12: CHF 150, 240 or 290 per year on Team, CHF 290, 490 or 590 per year on Business. These prices exclude tax: Swiss VAT of 8.1 % is added.

Team and Business add multi-user access with permissions per module. Business adds the public API and priority support. A trustee sees the Trustee offer card instead, with per-mandate pricing: see the mandates guide.

4. Limits by plan and by module

Invoicing & quotes

  • Starter: 10 clients, 20 invoices per month in CHF only, 5 products and 1 product list, 1 active recurring invoice, 5 AI generations per month, AI import of 50 previous invoices.
  • Team: 25 clients, 50 invoices per month, multi-currency, unlimited catalog and recurring invoices, automatic reminders, 20 AI generations per month, import of 500 previous invoices.
  • Business: unlimited clients and invoices, multi-currency, unlimited catalog and recurring invoices, automatic reminders, 100 AI generations per month, import of 2'000 previous invoices.

The number of quotes is not limited, but an invoice created from a quote counts toward the quota. QR-bill, PDF export and manual reminders are included in all plans.

On Starter, your recurring invoice generates its invoices on each scheduled date, as on the other plans, and each one counts toward the limit of 20 invoices per month. See the recurring invoices guide.

Payroll

  • Starter: 3 employees, 3 payslips per month.
  • Team: 20 employees, 20 payslips per month, annual salary certificate.
  • Business: unlimited employees and payslips, annual salary certificate.

Accounting

  • Starter: 15 incoming supporting documents per month, 10 AI receipt extractions per month, camt.053/054 and CSV bank import of 100 rows per month, bank reconciliation.
  • Team: 75 documents per month, 50 AI receipt extractions per month, unlimited bank import, bank reconciliation.
  • Business: unlimited documents, 200 AI receipt extractions per month, unlimited bank import, bank reconciliation.

5. What happens at the limit

A limit only blocks creation: your existing data stays in place. Bill Alps refuses the new item and shows a message, for example “Client limit reached. Upgrade to Team or Business for more clients.”

  • Monthly limits reset to zero every month. For invoices, drafts count, but invoices imported from other software do not.
  • Client and employee limits apply to the total number saved.
  • The import of previous invoices is a lifetime total for the company, with no reset: see the import guide.

The Dashboard shows where you stand on invoices, clients, employees and payslips.

6. Try a paid plan

Each company is entitled to a one-month free trial of a paid plan, without a credit card, at sign-up or later:

  1. In the Subscription card, select the modules you want and choose Monthly or Yearly.
  2. Click the Team or Business card.
  3. Click Start the one-month free trial. The plan is activated immediately.

During the trial, the card shows the Free trial badge and the end date. Three days before, a banner with Choose my plan appears at the top of the application for the owner and the administrators. An email is sent 3 days, then 1 day before the end.

7. Subscribe or change package

In the Subscription card, select your modules (Invoicing & quotes, Payroll, Accounting), the billing period and the plan: the prices and limits shown follow your selection. At least one module must stay selected.

  • From Starter, if the trial is no longer available: click Continue to checkout; the button also shows the price. Once the payment is made on Stripe, the message Subscription activated confirms the change.
  • From a paid plan: click Change package, followed by the new price, then confirm on the Stripe page. The change applies immediately, prorated. The principle is the same for moving from Team to Business or the other way round, adding or removing a module, or switching from monthly to yearly.

A module removed from the subscription stays active, within Starter limits.

8. Cancel and go back to Starter

  1. In the Subscription card, click Manage subscription. The Stripe portal opens.
  2. Cancel the subscription in the portal.

The subscription stays active until the end of the paid period. Until then, the card shows Canceling and the end date, a banner reminds you at the top of the application, and an email confirms the cancellation. The banner's Reactivate button reopens the portal if you change your mind.

On that date, the company goes back to Starter:

  • No data is deleted: your invoices, clients and employees stay in place.
  • Starter limits apply to everything you create from then on, even if you already exceed them.
  • New invoices can only be created in CHF.
  • Your recurring invoices keep being generated, within the limit of 20 invoices per month. Automatic reminders stop.
  • Members and administrators lose access to the company until a subscription is resumed (see section 10).
  • API keys stop working on this company.

If payments fail and Stripe suspends or cancels the subscription, the company also goes back to Starter.

9. Find your subscription invoices

The Billing card, at the bottom of the page, appears as soon as a subscription or a trial has been started. It lists your last 24 subscription invoices with their number, status, date and amount. Download PDF retrieves each of them.

10. Read-only or suspended access

  • Read-only: a member set to Read for a module can view it without editing. The message You have read-only access to this module. reminds them.
  • Suspended access: when a company is on Starter, its members and administrators can no longer open it. With no other company available, they land on the Company access suspended page. An administrator can click Choose a plan there, then Continue to payment, to restore access. The owner is never suspended.

To give your colleagues access, continue with the team guide.