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Set up your company

The My company page, one card at a time: what to fill in and what each setting changes in your documents.

Getting started7 min read
Table of contents+

The My company page holds your company's identity: what is printed on your invoices and payslips, the VAT rates offered on your lines and the IBAN used for the QR payment slip. Open SettingsMy company. This page is reserved for the owner and the administrators.

It has several tabs: General, Invoicing (if the Invoicing & quotes module is active), Salaries (if the Payroll module is active) and Branding. Each card is saved separately, with its own button.

1. Fill in the information

On the General tab, the Information card starts with Search the commercial register: type at least 3 characters and choose your company, and the name, UID, address and canton are filled in. Then check the fields and click Save information.

  • Company name: required, printed on your documents.
  • IDE (CHE): in the format CHE-123.456.789. A UID can only belong to one company on Bill Alps.
  • VAT number: printed on your invoices if filled in, for example CHE-123.456.789 VAT. Without this number, an invoice with no VAT prints no mention of VAT.
  • Email: the company's contact address.
  • Phone: printed on your invoices if filled in.
  • Website: the full address, starting with https://.
  • Country and address: Search the address fills in Address, No., Postal code, City and Canton. Select I can't find my address to enter them yourself. All these fields are required, the canton only for a Swiss address.
  • Public-holiday regime: only appears if the Payroll module is active and your canton has several calendars (in Fribourg, Catholic or Reformed communes). This choice drives the public holiday indemnity line for hourly-paid employees.

2. Choose the legal form

In the Legal form card, choose Limited company (SA), Limited liability company (Sàrl), Sole proprietorship, General partnership or Limited partnership, then save with the card's button. This choice is required to activate the Accounting module from My accountModules.

3. Define the VAT rates

The rates entered here are the ones you find in your invoices, quotes and products. A new company has none: as long as the card shows No VAT rates defined, your lines only offer 0%.

  1. In the VAT Rates card, click Add rate.
  2. Give it a name and a rate as a percentage, for example Standard VAT and 8.1.
  3. Repeat for each rate you need, then click Save rates.

The trash icon removes a rate from the list. If you are unsure which rates apply to your activity, ask your trustee.

4. Save the IBAN

The Banking Details card accepts a Swiss (CH) or Liechtenstein (LI) IBAN. Enter it in IBAN: Bill Alps checks the number and shows the name of the bank when it recognizes it. Then click Save IBAN.

5. Set the fiscal year

In the Fiscal year card, choose the Closing month: the fiscal year ends on the last day of that month, December by default. The dates of the current fiscal year are shown so you can check them. This setting determines the periods offered throughout the application. Click Save fiscal year.

6. Add the logo and the brand colour

Open the Branding tab.

  • Logo: click Upload logo and choose a PNG or JPEG file of 2 MB at most. It is saved immediately. The cross on the thumbnail removes it.
  • Brand colour: pick it in the colour picker, which tells you whether white text stays readable, then click Save branding.

7. Choose the employee portal address

Still in Branding, the Employee portal address card defines the address your employees use to access their portal. It is suggested from the company name.

  1. Edit the Portal slug: lowercase letters, numbers and hyphens, 63 characters at most. The full address is shown under the field.
  2. Click Save address. A message warns you if this slug is already taken.
  3. Use Copy URL to pass it on, or Open portal to check it.

After a change, tell your employees: the old address can no longer be used to request an access link. How the portal works is described in the employee portal guide.

8. Automatic reminders

The Invoicing tab holds the Automatic reminders card, which chases your overdue invoices on the Team and Business plans. This setting is saved as soon as you change it. It is detailed in the payments and reminders guide.

9. The payroll settings

The Salaries tab gathers the company's payroll settings. They are detailed in Set up payroll.

10. Switch between companies

If your account gives access to several companies, a switcher appears at the top of the page, next to the language selector (in the menu on mobile). Choose a company and you land on its Dashboard. A company on Starter that you do not own is not listed there (see the team guide).

Only a trustee can add a company from their own account, with the + button of the switcher (Add a mandate): see the mandates guide. For any other account, a second company is registered with a different email address. Its owner can then invite you, which requires the Team or Business plan, and the company then appears in your switcher.

11. Delete the company

At the bottom of the General tab, the Danger zone card is visible only to the owner. It lets you transfer ownership or delete the company.

  1. Click Delete this company.
  2. Read the consequences shown, then enter the exact name of the company.
  3. Click Delete permanently.

Your company is ready: now choose your modules and your subscription.