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Create a recurring invoice

Subscriptions, monthly retainers, annual mandates — schedule once, Bill Alps bills at the right cadence.

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Recurring invoices fit every subscription-based business: hosting, maintenance, coaching, bookkeeping retainer… Once set up, the invoice is issued automatically at the chosen cadence.

1. Create a recurring template

  1. Open the Recurring invoices menu.
  2. Click New recurrence.
  3. Pick the client and fill the lines as for a regular invoice.

2. Pick the cadence

Available frequencies:

  • Weekly — services delivered every week.
  • Monthly — the most common (subscriptions, rents, maintenance).
  • Quarterly — fees, memberships.
  • Biannual — recurring expert mandates.
  • Annual — licenses, contracts and renewals.

3. Start and end dates

  • Start date: first issue date. If today or in the past, the first invoice is generated immediately.
  • End date (optional): set it if the mandate has a term. Otherwise the recurrence runs until paused or manually stopped.

Back-dated billing

Need to issue the first invoice of a subscription that started yesterday? Set the start date to yesterday: Bill Alps generates the invoice on save.

4. Manage recurrences

From the recurrences list, each row shows the next issue date. Three actions are available:

  • Pause — temporarily suspends emissions without deleting the template.
  • Resume — restarts emissions on the next planned date.
  • Stop — permanently disables the recurrence (history is kept).

Automatic notification

Every issued recurring invoice sends an email to the invoices@ address configured on your company, and to the client if automatic sending is enabled.