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Prepare the salary certificate (Form 11)

Bill Alps provides the annual summary and an XML file: the official Form 11 is then generated in eLohnausweis SSK.

Payroll5 min read
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The salary certificate (Form 11, Lohnausweis) sums up what an employee earned during the year. Bill Alps does not produce this official document: it calculates the annual summary from the payslips and prepares an XML file that you import into eLohnausweis SSK, the official tool, which generates Form 11 with its barcode.

1. What you get, and what is left to do

For each employee and each year, Bill Alps provides:

  • an on-screen summary, item by item, with one tab per canton if the year's payslips cover several;
  • an XML file to import into eLohnausweis SSK;
  • a direct link to that tool.

For each employee, you still need to:

  • import the XML into eLohnausweis SSK, then complete and check the certificate (step 4);
  • generate Form 11 and hand it to the employee;
  • check with your trustee or your cantonal authority whether the certificate also has to be sent to the tax authorities.

There is no PDF of the summary, no bulk export for all employees and no submission from Bill Alps. On screen, Bill Alps reminds you: This is a helper summary document. It does not replace the official Form 11.

2. Check the year's payslips

The summary and the XML add up the year's payslips. Check them first:

  • Validate the payslips: those in Draft are not counted. Filter the Payslips list by year and status to find them.
  • Check the canton of each payslip: a different canton creates a separate tab and a separate certificate.
  • Check the employee profile: the AVS number, address and date of birth come from its current data. Without an AVS number, the XML shows an unknown number.

3. Open the summary

  1. In Employees, open the employee's profile.
  2. Below the form, find the Annual salary certificate section.
  3. Choose the Year: the previous year is suggested by default. The counter next to the button shows how many payslips are included, for example 11/12, and the number of excluded drafts is shown below it.
  4. Click View summary.

The amounts go into the Form 11 items that Bill Alps handles, rounded to the franc:

  • 1. Salary: all the gross pay for the year, broken down by line, including family allowances paid.
  • 8. Gross salary total: the same amount.
  • 9. AVS/AI/APG/AC/AANP contributions.
  • 10. LPP contributions.
  • 11. Net salary: item 8 minus items 9 and 10, without deducting withholding tax or IJM.
  • 12. Withholding tax deduction, if there was any.
  • 15. Comments, if needed: the amounts withheld on the payslips but absent from the items above (IJM, other deductions) and the Net salary paid.

4. Export the XML and prepare Form 11

  1. In the summary, click Export XML. The file, named lohnausweis_Nom_Prenom_2026.xml, contains one certificate per canton.
  2. Click Open eLohnausweis SSK: the official site opens in a new tab.
  3. Import the file there, then complete and check the certificate using the points below.
  4. Generate Form 11 in that tool and hand it to the employee.
  5. Repeat for the next employee: the export is done one employee at a time.

5. What the employee sees

In their employee portal, on the Team and Business plans, the employee has a Salary certificate tab. There they choose the Year and click View: they see the same summary, calculated from the same validated payslips, with the same Export XML and Open eLohnausweis SSK buttons. A notice reminds them that this document is not official and that the certificate is issued by their employer. See The employee portal, seen by your employees.

To carry these amounts over or check the certificates, you can give your trustee access.