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Create an invoice

From picking a client to sending the PDF with a Swiss QR code, in minutes.

3 min read
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Bill Alps automatically generates a compliant Swiss QR-bill on every invoice. Here are the steps to create and send your first one.

1. New invoice

  1. Open the Invoices menu from the sidebar.
  2. Click New invoice in the top right.
  3. Pick an existing client or create one directly from the form.

Create a client quickly

If the client does not exist yet, click + New client. Three fields are enough: name, address and postal code. You can fill in the rest later.

2. Add the line items

For each line, enter:

  • Description: label of the service or product.
  • Quantity: hours, days, units…
  • Unit price: excluding VAT.
  • VAT rate: 8.1%, 2.6%, 3.8% or exempt (depending on the service).

Bill Alps automatically computes the net total, VAT per rate and gross total. Add as many lines as needed.

AI autofill

Have a summary table (timesheet, plan, quote)? Paste it into the AI panel to generate the lines automatically. See the guide.

3. Configure due date and reference

  • Issue date: today by default.
  • Due date: 30 days by default, adjustable.
  • Invoice number: auto-incremented based on your format.
  • QR reference: auto-generated for your QR-IBAN.

4. Preview and send

Click Preview to see the final PDF with the Swiss QR slip. Three ways to send:

  • Download the PDF and send it manually.
  • Send by email directly from Bill Alps (delivery history is kept).
  • Copy the link to the online invoice and share it via chat.

Automatic tracking

Bill Alps tracks the invoice status (sent, paid, overdue) and suggests automatic reminders when a due date is missed.