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Create an employee

Personal details, contract, withholding tax bracket: everything needed to issue a compliant payslip.

4 min read
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The employee profile is the basis of payroll: personal info, employment contract, tax bracket and social affiliations. Plan for 5 minutes per employee.

1. Open the profile

  1. Open the Employees menu in the sidebar.
  2. Click New employee.
  3. Fill in the sections below, then save.

2. Personal information

  • Surname, given name, date of birth.
  • AHV/AVS number (format 756.XXXX.XXXX.XX).
  • Full address — determines the municipality for withholding tax.
  • Nationality and residence permit (B, C, G, L…) — needed for withholding tax.
  • Marital status and number of dependent children — drive the tax bracket.

3. Employment contract

  • Start date — beginning of payroll.
  • End date (optional) for fixed-term contracts.
  • Salary type: monthly fixed, hourly or daily.
  • Gross amount and number of monthly payments (12 or 13).
  • Occupation rate (100%, 80%, 50%…).

4. Withholding tax

Foreign residents (B, L, G permits) and those without a settlement permit are subject to withholding tax. Bill Alps automatically applies the brackets of all 26 cantons.

  • Tax canton: derived from the residence address.
  • Bracket code: A (single), B (married, partner without income), C (married, dual income), H (single parent with children), F (Italian cross-border worker, TI/GR/VS), G (substitute income), L / M / N / P (Geneva quasi-resident — French cross-border worker).
  • Number of dependent children.

C permit and Swiss nationality

Swiss employees and C-permit holders are not subject to withholding tax. Leave the Subject to WHT field unchecked in that case.

French and German cross-border workers

French cross-border workers (outside Geneva — cantons BE, BL, BS, JU, NE, SO, VD, VS): exempt from Swiss withholding tax upon submission of the French tax residence certificate (form 2041-AS). In Geneva, standard taxation applies or the quasi-resident bracket (L/M/N/P). German cross-border workers: withholding tax capped at 4.5% of gross salary in all cantons upon submission of the Gre-1 residence certificate.

5. Allowances and contributions

  • Family allowances: monthly amount based on canton and children's age.
  • BVG/LPP (occupational pension): rate or flat amount from your pension fund.
  • NBU/AANP (non-occupational accident): typically employee-borne.
  • Daily sickness benefits (optional).

Standard contributions automatic

AHV/AVS/IV/EO (5.3%), ALV/AC (1.1%) and NBU are applied automatically at the 2026 rates in force. No manual entry required.